Golf Tournament Planning: Getting Started with a Successful Tournament

Golf Tournament Planning

Run Successful Golf Outings with these Free Golf Tournament Planning Resources

GolfRegistrations provides golf tournament planners with a complete set of free tournament resources, to help make your outing a success. The complete set of golf tournament planning resources includes a planner/checklist, and Microsoft Excel based budget, and a set of 5 standard letter templates, which can be easily modified for your tournament needs.

We have been providing Golf Tournament website templates and secure online registration services for many years now, and we realize that many first-time tournament directors, and even the veteran organizers, need access to good planning tools, budgets, templates, and golf focused services to help make their tournaments more successful. These free resources, along with our software products and services, are part of our commitment to help non-profit organizations large and small run successful and profitable golf tournaments year-around.

Golf Tournament Planning Guide & Checklist

Free Golf Tournament
Planning Guide & Checklist

Learn all of the details on how to run successful fundraising golf tournaments. With over 15 years of experience under our belts, we know fundraising golf tournaments.

Our golf tournament planning guide and checklist offers important steps, tips, and helpful insights on the different aspects of planning a fundraising golf outing for non-profit organizations and corporate events. From building the foundations of your planning committee to sponsorship acquisition and day of event logistics, we will walk you through the golf tournament planning process in ten in-depth steps.

Download the Guide

Golf Tournament Registration and Management Software

Whether you are planning a small golf outing or a large corporate fundraiser, GolfRegistrations has the best golf tournament platform to assist your team with many golf tournament planning details – allowing you to focus on a more successful tournament every year. Our golf tournament software includes:

  • Online golf registration, with the ability to ask golf handicap and custom questions
  • Sponsorship sales and promotion on your website
  • Unlimited golf product sales (for mulligans, golf shirts, raffles and more)
  • Foursome pairing and management
  • Starting hole and time generator
  • Detailed financial reporting data
  • Great Knowledge base, technical support and assistance with your tournament needs
Golf Tournament Planning - Project Checklist

How to Organize a Charity Golf Tournament

What’s the key to pulling off a successful golf tournament? It’s planning and organization, of course. Sometimes the hardest tasks to tackle lie in the initial tournament organizing and planning stages. In this article, we cover the most important tasks to organizing a successful charity golf tournament, including:

  • Assembling Your Charity Golf Tournament Planning Committee
  • Selecting & Negotiating with the Golf Course
  • Managing the Details of a Golf Tournament Fundraiser
  • Adding Additional Revenue Boosters
Golf Tournament Planning - Tournament Budget

Golf Tournament Planning Budget

Financial tracking and planning is one key ingredient to event success in golf tournament planning. The golf event budget is pre-populated with all major golf outing income and expense categories, and includes a profit/loss summary for both estimated and actual expenses. Whatever size event you are hosting, whether you are just beginning, or are a seasoned pro, this budget will serve to help predict and estimate costs, as well as monitor income and expenses throughout the planning stages. Further, the budget can later be reviewed with a consultant, to help you with product ordering, fund raising and profitability goals.

Golf Tournament Planning - Flyers

Golf Tournament Flyers

Golf tournament flyers are essential to help organizations spread the word throughout the community about charity golf tournaments. Marketing and promoting a fundraising tournament is an essential part of the planning process that cannot be overlooked. In addition to a GolfReg golf tournament website, consider putting flyers up in your local areas with important tournament information. These template flyers may be customized to suit your specific event, and are available in two formats: A one-page flyer, as well as a flyer with tear-away tabs. With a little customizing, we hope these tournament flyers offer a great opportunity to boost event visibility. Flyer printing recommendations are also included.

Golf Tournament Planning - Document Templates

Golf Tournament Document Templates

Our Golf tournament document templates offer a complete golf tournament communication set. The set includes: a sample sponsor solicitation letter, sponsor confirmation and player confirmation letters (you may not need these if you implement online golf registration), participant thank you, and golf course confirmation letters. The documents are created in Word, and may be downloaded and customized to meet your individual tournament needs. With this resource, you’ll assemble professional communications and sponsor recruitment materials with minimal time and effort.

Getting Your Golf Tournament Started Right - Golf Tournament Planning

Getting Your Charity Golf Tournament Started Right eBook

Providing tips on how to effectively plan and manage a charity golf tournament, we’ve provided a direct link to an excerpt from Tom Kings’ book, “Charity Golf Tournaments, A Survivors Notebook”. Organizing and carrying off a successful tournament is as complex as producing any entertainment event, starting a small business, or organizing an art festival. Yet, while it’s true that golf tournaments can be exhausting and time consuming, if you do them right, hosting charity golf tournaments for your organization can be satisfying and very profitable. Ultimately, a charity golf tournament may be the hardest work you’ve ever loved.


Advantage Golf eBooklet for Golf Tournament Planning

Recruiting Golfers and Sponsors eBook

Through the years, we’ve learned a lot about what it takes to produce a successful golf tournament from corporate and charity golf tournament coordinators. Team and sponsorship recruitment are important issues that will determine the success of your fundraising tournament. In this eBook, we’ve assembled some of the best strategies available for common golf tournament challenges, such as boosting team participants and recruiting sponsors for your tournament. We’ve heard all of the excuses (ie registration is too difficult, I’m already golfing in another tournament) and here we give you the antidotes! This is a great golf tournament planning resource for beginning tournament organizers.